Bolinas Community Public Utility District
A Regular Meeting  Of  The Board  Of  Directors
January 16, 2013     270 Elm Road, Bolinas


1.   Call to Order.

    7: 32 p.m.

2.   Roll.

    Directors Amoroso, Kimball, Siedman and Smith; director Bender absent.  Director Siedman presiding.

3.   Manager’s Report.

--    Update on the Terrace Avenue Water Main Relocation Project.

    The district continues to await receipt of the amended loan documentation for this project from the California Department of Public Health (“CDPH”).  CDPH staff has confirmed repeatedly that the loan amendments have been approved and are under review by the state’s legal department.  Assuming that the documentation is received soon, staff plans to begin the project in mid-March.  A pre-construction site meeting is set for the beginning of March.  Staff also is coordinating with the Marin County’s Department of Public Works to ensure that the project is installed prior to the County’s planned paving in Bolinas this summer.

 -- Update on the Terrace Avenue Bluff Stabilization Project.

    Staff directed the Board’s attention to copies of drilling permits issued by the County’s Environmental Health Services department for the three borings at Surfer’s Overlook proposed by SAGE for the next phase of the bluff stabilization project, which is planned for April 2013. 

-- Update on the Wastewater Treatment Plant Pump Station and Electrical Upgrade Project.

West Yost is scheduled to conduct a site visit to the sewer ponds on January 24th in connection with the preparation of the engineering plans and specifications for the relief pipe replacement.

Water consumption was up again slightly in the most recent quarter as compared to the same time last year.  In fact, the year-end total consumption district-wide for 2012 is higher than 2009, for the first time since mandatory rationing was imposed.  Revenue from water sales also is up:  the district billed $125,804 in water sales for 2012 as compared to $99,552 in 2011.  Staff commented that as long as consumption doesn’t increase further, the district is at a good place overall since consumption is still relatively low compared to historic (pre-rationing) levels and the district is billing its budgeted amount in water sales.

The Board reviewed three notices of non-compliance sent to customers who were out of compliance with the terms of their expanded water use permits during the most recent quarter.

Staff continues to work on its project to reduce the levels of chlorine disinfection byproducts in the district’s treated drinking water.   Lewie Likover and Director Smith have been meeting regularly to evaluate and model the chemistry of the district’s water.  Director Smith commented that the district needs a more accurate measurement of the chlorine in the distribution system.  In addition, staff is communicating with the Inverness Public Utility District (“IPUD”) about a nano-filtration unit IPUD is renting – the unit removes additional organics post-filtration, which is another approach to reducing chlorine disinfection byproducts.  Staff noted that the most recent quarterly lab testing of the district’s water chemistry indicated high levels of TTHMs, which staff believes is due to the district’s use of reservoir water (and consequent higher use of chlorine) during the winter storms in December 2012.

The district is preparing for the commencement of the Terrace Avenue Water Main Relocation Project this Spring.  Specifically, staff is completing the installation of a new water main for several homes on Hillside and assessing the easement between Rafael and Park Avenues.  The district will need to remove encroaching vegetation and some trees that have grown in the easement in order to ensure access to the water main there, particularly as this water main will become the sole water source for the Little Mesa when the water main on Terrace Avenue at Surfer’s Overlook is abandoned.

On the wastewater side of operations, staff is following-up with customers to alert them about needed repairs to broken or cracked laterals that were revealed in the district’s recent video-inspection of the collection system.  The affected customers have been very cooperative and are attempting to coordinate their repairs and work with the same contractor to potentially reduce costs.  Staff also will be sending out letter to property owners on the lagoon side of Wharf Road as the district has identified portions of laterals in this area that need repair, as well. 

 The Board reviewed correspondence sent and received since the last regular meeting, including an update by the San Francisco Bay Area Regional Water Quality Control Board staff on proposed changes to the reporting requirements under the state’s Sanitary Sewer Overflow order, a letter from CalPERS notifying the district about changes to the employer contribution for the new fiscal year, and a call for nominations for the LAFCO special district member.

-- Drainage Project Manager’s Report.

The Board reviewed a written report submitted by Drainage Project Manager Lewie Likover.

4.    Community Expression.

5.    Carlin Lot Line Adjustment (LL 13-4) -- Carlin (350 Ocean Parkway) and Tede (165 Rosewood Road).

Jon Carlin explained that he has a shed encroaching on his neighbor’s property; he and his neighbor have agreed to do a lot line adjustment to resolve the matter.  The County has reviewed the property survey and appears to have no objection to the proposed lot line adjustment.   There was no public comment on this agenda item.

6.    Expanded Water Use Permit Application – 65 Crescente Avenue (A. Saleh).

Keith Webster, a general contractor, was present on behalf of property owner Alber Saheh.  He told the Board that the planned remodel of the property will result in a reduction of the current footprint of the house, as well as a reduction in the number of bathrooms.  After a brief discussion, director Amoroso moved that the Board approve an unconditional expanded water use permit.  Director Kimball questioned whether the permit should be conditional; director Amoroso said since there is no expansion of the home footprint or of the number of number of bedrooms and bathrooms, there is no demonstrated increase in water use to be anticipated – as such, the permit should be unconditional.

V. Amoroso/D. Smith        four in favor, director Bender absent    to approve an unconditional expanded water use permit.

7.    Request for BCPUD Letter to the County of Marin Regarding the Dissolution of the Bolinas Lagoon Technical Advisory Committee. (C. O’Connor).

Rudi Ferris and Ralph Camiccia, both members of the new Bolinas Lagoon Advisory Council (“BLAC”) were present to discuss this agenda item.  They expressed concern about issuing a letter now, before the new BLAC has had more than one meeting;  they said that while the dissolution of the Bolinas Lagoon Technical Advisory Council was unfortunate, any complaints voiced now about the BLAC would be based only on assumptions.  Ralph noted that a “town meeting” is planned for June 2013.  In response to questions from the Board, Ralph explained that under the former construct of the Bolinas Lagoon Technical Advisory Committee, all members of the committee (including local community representatives) had the same amount of “power”.  Under the new construct, a group of four agencies has all of the power:  the County of Marin, the Gulf of the Farallones, the Golden Gate National Recreation Area (“GGNRA”) and the National Park Service (“NPS”).   Ralph and Rudi expressed concern that the local communities bordering the lagoon will no longer have as much input on lagoon issues.  Rudi gave the example of the Ed Letter property – when he raised questions at the BLAC meeting about the County’s plans for this property, he was told that local opinions were not desired.  Rudi and Ralph said it is not clear whether local communities can have input on the BLAC agenda; the bylaws of the BLAC state that the chair sets the agenda.  The Board suggested that Rudi and Ralph request an agenda item to discuss the disposition of the Ed Letter property as this is an issue of significant local interest; if their request is denied, they should come back to request a letter from the BCPUD Board at that time.

8.    Approve Fats, Oils and Grease (“FOG”) Informational Mailing to BCPUD customers.

V. Amoroso/B. Kimball        four in favor, director Bender absent    to approve the Fats, Oils and Grease Informational Mailing to BCPUD customers.

9.    Approve Budget Schedule for the BCPUD’s Fiscal Year 2012-13 Budget.

Director Siedman noted that the Memorandum of Understanding with the staff is up for renegotiation this year and that will have an impact on the budget; staff was asked to present its proposal by February 5, 2013 if at all possible. 

B. Kimball/V. Amoroso        four in favor, director Bender absent    to approve the budget schedule.

10.  Election of BCPUD Board Officers/Committee Assignments.
D. Smith/B. Kimball        four in favor, director Bender absent    to reaffirm the existing slate of board officers and committee assignments.

11.    Update on Water Supply Augmentation Project.

Director Smith reported that the district is continuing to collect data from the pressure transducer in the well at Resource Recovery.

12.  Volunteer Committee Reports

-- Alternative Energy:  Nothing to report.

-- Bolinas Lagoon Advisory Committee:  Nothing further to report.

-- Community Path Update:  Nothing to report.

-- Downtown Parking & Traffic Committee:   Nothing to report.

-- Resource Recovery:  The Board reviewed recent compost test results from Analytical Sciences.

-- West Marin Mosquito Control Coordinating Council:   Director Kimball reported that the council met on December 3, 2012 and has a new member from Stinson Beach.  Also, director Kimball said she just learned that council member Natalie Gates from the National Park Service has been promoted to be the superintendent of Haleakala National Park on the island of Maui.  Director Kimball said she would like to write a letter of appreciation to Ms. Gates for the BCPUD approval at the February meeting.  Director Amoroso recommended instead that the letter be circulated via e-mail for any objections.

13.       Other Business

a.  Board Committee Reports

-- Finance:  Nothing further to report.

-- Legal:  Nothing to report.

-- Mesa Septic, Flood Control and Roads:  Nothing to report.

-- Operations:  Nothing to report.

-- Park and Recreation:  Director Amoroso expressed concern that Mesa Park has not yet been able to locate documentation to support the match in the proposed budget for the irrigation project.  Director Siedman said he would follow-up.  Staff reported that Superintendent Larry Enos has inquired if Mesa Park intends to place a measure on the ballot in June for a renewed parcel tax.  The school is considering when to place its parcel tax measure on the ballot and would like to coordinate with Mesa Park.  Staff was directed to suggest that Mr. Enos confer with Mesa Park board member Patricia Hickey.

-- Personnel:   Nothing further to report.

-- Sewer:    Nothing to report.

b. Minutes of the December 19, 2012 Regular Meeting.

Director Amoroso offered a clarifying correction to the minutes of the December 19, 2012 regular meeting.

D. Smoth/B. Kimball    four in favor, director Bender absent    to approve the minutes of the December 19, 2012 regular meeting.

c. Warrants

D. Smith/B. Kimball        four in favor, director Bender absent    to approve the warrant list.
d. Scheduling of Next Meeting(s) 

February 20, 2013 at 7:30 p.m.

14.  Adjournment.

    9:12 p.m.