Bolinas Community Public Utility District
A Regular Meeting  Of  The Board  Of  Directors
March 21, 2012     270 Elm Road, Bolinas


1.   Call to Order.

    7:35 p.m.

2.   Roll.

    Directors Amoroso, Bender, Kimball, Siedman and Smith present; director Siedman presiding.

3.   Manager’s Report.

-- Update on the Terrace Avenue Bluff Stabilization Project.

    Staff and David Kimball from the Bolinas Fire Protection District (“BFPD”) conferred with the engineers at SAGE on March 8th on various issues concerning the next scope of work to complete the geotechnical investigation of Surfer’s Overlook.  The BCPUD and the BFPD asked SAGE to consider specific cost-savings proposals for the next scope of work and SAGE agreed to do so.  SAGE confirmed that this next scope of work will complete the geotechnical investigation needed for both the repair of the road-level retaining walls and the full-bluff stabilization projects.  However, the design and specifications for both projects remain to be done before a permit for either project can be pursued. 

--    Update on Terrace Avenue Water Main Relocation Project.

Staff reported that the district has secured a fiscal agent for the project, California Bank and Trust in Sacramento, who offered the best pricing for these services.  The next task is to put the project out to bid.

 -- Update on the Wharf Road Service Saddle Replacement Project.

Staff reported that the bid documents are ready to go, a Notice of Exemption for the project has been filed with the County of Marin, and the district has applied for an encroachment permit with the Department of Public Works.  At this point, the district tentatively has scheduled a pre-bid site meeting for April 12th and a bid submittal date of May 10th so that the Board can award a contract for the project at the regular May meeting.  Director Kimball noted that the potholes on Wharf Road are quite hazardous. 

-- Update on Video Inspection of Sewer Laterals on Wharf, Park and Portions of Terrace Avenues

The district has scheduled the video inspections for the sewer laterals within Wharf Road to take place within the next three weeks.

-- Update on the Wastewater Treatment Plant Pump Station and Electrical Upgrade Project.

Staff plans to put this project out to bid immediately after the Wharf Road Service Saddle Replacement Project has been issued. 

Staff directed the Board’s attention to the most recent water consumption statistics for the end of February – consumption was up slightly, but staff expects consumption to go back down in March due to the current rains.  To date, the district has received more than six inches of rain in March and the Arroyo Hondo creek (as well as the district’s two reservoirs) have been recharged.  The only downside to the recent rain is the impact on the sewer pond disposal fields – they had been nearly dry as of the end of February, but there are now quite wet and the annual mowing likely will need to be deferred past the start of spray season on April 15th.

Staff also directed the Board’s attention to correspondence sent and received since the last regular Board meeting, including but not limited to letters from the district to customers with large balances due on their water bills, a notice from the State Water Resources Control Board about new statewide septic rules, and a letter from ACWA/JPIA about a transition of the Health Benefits Authority into ACWA/JPIA and potential benefits to the district.  Director Smith said that he would review the proposed statewide septic rules and recommend whether the district should submit comments at the April meeting as the deadline for comments is May 4, 2012.  Director Kimball commented that she was aware of the Health Benefits Authority transition and would be looking into this in connection with the evaluation she and director Siedman are conducting of the district’s health care benefits for employees and potential alternatives.

-- Drainage Project Manager’s Report.

The Board received a written report from Drainage Project Manager Lewie Likover.  In addition, the Board received a courtesy copy of comments submitted by the County’s Department of Public Works on the State Water Resources Control Board’s Revised Draft Special Protections for Areas of Special Biological Significance (including Duxbury Reef). 

4.    Community Expression.

Jennie Pfeiffer said she has been hearing advertisements by solar companies on the radio and it seems like affordable options are out there to encourage people to install panels at their homes; however, she believes that many people are deterred by the fact that a county inspection is involved.  Discussion ensued and the directors noted that it is important to have an electrical inspection to ensure the installation was properly done; several directors said that the County presumably strongly encourages solar power and suggested that Jennie call the County and inquire about the scope of a solar panel electrical inspection (including whether an assessment of unrelated code violations are part of the process).

5.    Request to Amend the Minutes of the November 16, 2011 Regular Meeting of the BCPUD Board of Directors. (M. Lewis)

Director Siedman said that he had evaluated Matt Lewis’ request to amend the minutes of the November 16, 2011 regular meeting of the Board (the Parks and Recreation Board Committee item) and he proposed the following language, which he believes meets Matt’s concerns:

“Matt Lewis asked if Mesa Park sank an irrigation well, and was told the well was sunk at Resource Recovery in 2009.  Matt said he had not seen any discussion of the well in BCPUD minutes, but was told it had been reported in several meetings.  He asked if the BCPUD had paid for the well, and was told that it had not.  The BCPUD did pay for one-third of the cost of bringing electricity to the Resource Recovery site.

Matt was referred to prior minutes of March and April of this year, and to Rob Gailey’s report.  He was told the well was to be used for Resource Recovery’s operations and to irrigate the playfields at the park.”

Director Kimball moved to approve the revised language and director Smith seconded.  Director Smith noted that this is not the first time the Board has undertaken a time-consuming discussion about its minutes and suggested the district establish a policy with regard to requests to amend Board meeting minutes.  Director Siedman requested that the Board first vote on the motion and then discuss director Smith’s suggestion.

B. Kimball/D. Smith        all in favor        to approve the amended minutes of the November 16, 2011 Parks and Recreation Board Committee item as offered by director Siedman.

Discussion ensued about the need for requests to amend the minutes to be in writing and any proffered revisions should be concise and not a verbatim transcript of the meeting discussion.  Staff was directed to draft a sample policy for the Board’s consideration at the April meeting.

6.    Offer by Bolinas Beach Preservation LLC (Jeremy Kidson) to Donate Real Property to the BCPUD.

Director Siedman noted that he has been the contact Board member on this topic and that he has told Mr. Kidson’s attorney that the district is concerned about the potential liability of acquiring this property due to the alterations to the land made during Mr. Kidson’s ownership.  A brief discussion ensued, during which the directors agreed that it is not in the best interests of the district to acquire the property.

D. Smith/K. Bender        all in favor    to decline the offer by Bolinas Beach Preservation LLC to donate real property to the BCPUD

7.      Update on Water Supply Augmentation Project.

Staff noted that the Board held a special meeting on March 7, 2012 to discuss a water supply augmentation project and said that an agenda item will be placed on the regular meeting agendas going forward to provide an update on the district’s activities in this regard.

    Director Smith said he has identified a pressure transducer at a cost of about $1,500 to monitor the water level in the well at the Resource Recovery site:  he also has conferred with Weeks Drilling Company about the installation of this equipment and is waiting for a quote.  The new equipment will log the pressure of the column of water inside the well over time and provide data about both the recovery rate (after pumping) and the level at which the water settles.  Director Kimball noted that the Board previously allocated $50,000 from the sale of its Pine Gulch Creek property to fund the district’s water supply study and she reminded staff to track related expenditures (including equipment purchases and professional consulting time) accordingly.

8.    Resolution 609:  Establishing District Policy Concerning Suspended Water Service.

Director Siedman said that Resolution 609 seeks to rescind outdated past policy and consolidate policy going forward.  Discussion ensued about the specific language of the draft resolution, particularly with regard to the amount of the reactivation fee to be charged to customers seeking to reestablish a suspended water service.  It was noted that this fee has been the same amount – $2,000 – for many years under existing resolutions.  Director Smith observed that a reactivation procedure should be added to Resolution 247, which is not being rescinded; staff was directed to agendize the matter for the next meeting.

V. Amoroso/K. Bender        all in favor        to pass Resolution 609.

9.    Volunteer Committee Reports

-- Alternative Energy:  Nothing to report.

-- Bolinas Lagoon Technical Advisory Committee:  Director Amoroso said that budgetary pressures at the County appear to be driving recent decision making with regard to this committee to remove certain committee members (Army Corps of Engineers and the Department of Fish & Game) and reduce the number of meetings to twice per year.
-- Community Path Update:  Director Kimball said she would like to thank district operator Scotty Hanks for cleaning up the bike path on the sewer pond property as it looks great.  She said everyone probably has noticed the recent demolishment of a segment of the planted median along Olema-Bolinas Road, just below the intersection with Mesa Road.  It seems that several tires tracks plowed through the planted median, destroying the plants there.  Director Smith said he believes that people driving fast off of Mesa Road are missing the turn and perhaps a safety barrier or fence of some sort should be installed to protect the median.  Director Kimball said that several people have suggested that this top section be replaced with gravel or extra pavers, whereas others have suggested reflectors on the edge of the road.

-- Downtown Parking & Traffic Committee:  Nothing to report. 

-- Resource Recovery:  Staff noted that the County’s most recent inspection report is in the Board’s binders and that BCPUD staff may be assisting with mulch delivery. 

-- West Marin Mosquito Control Coordinating Council:  Nothing to report.

10.       Other Business

a.  Board Committee Reports

-- Finance:  Update on Draft Fiscal Year 2012-2013 Budget.  Staff reported that the Finance Committee met on March 13th and is scheduled to meet again on March 28th to review and revise the draft fiscal year 2012-2013 budget.  In addition, the committee has renewed its investment in the CDARs program for another six months, but will be reviewing its options in light of the poor interest earned on this investment.

-- Legal:  Nothing to report.

-- Mesa Septic, Flood Control and Roads:  Nothing to report.

-- Operations:  Director Smith reported that he is working with district operator Lewie Likover to evaluate the district’s filtered water quality in an effort to reduce chlorine disinfection byproduct levels, perhaps by adjusting chlorination procedures.  Although there is a lot of information published about chlorine disinfection byproduct reduction, each district needs to evaluate its own water supply due to the significant variability of water quality from district to district.

-- Park and Recreation:  Director Siedman reported that the Downtown Park site committee meets every other Sunday at 9:30 a.m. to discuss the park design.  Current plans include the installation of a labyrinth and the committee plans to hold a community meeting to gather input as to what parents of small children would like to see in the park.  The stonework is nearly fully installed and looks beautiful.  John Glavis, Zoe Gardiner and Angela Vernon are excited to landscape the park.

-- Personnel:  Director Siedman said that the negotiation between the committee and the staff concerning the wage rates for fiscal year 2012-2013 is ongoing.  The committee hopes to bring the Board a final agreement on this topic at the next regular Board meeting.
-- Sewer:  Nothing to report.

b. Minutes of the January 18, 2012 Regular Meeting; Minutes of February 15, 2012 Regular Meeting; Minutes of March 7, 2012 Special Meeting

B. Kimball/D. Smith    all in favor    to approve the minutes of the January 19, 2012 regular meeting.

Director Smith stated that the meeting adjournment time needs to be added to the minutes of the February 15, 2012 regular meeting.

B. Kimball/K. Bender        all in favor    to approve the minutes of the February 15, 2012 regular meeting, subject to staff confirming and adding in the adjournment time of that meeting.

The Board deferred approval of the minutes of the March 7, 2012 special meeting to the next regular Board meeting.

c. Warrants

V. Amoroso/K. Bender        all in favor    to approve warrant list.

d. Scheduling of Next Meeting(s) 

April 18, 2012 at 7:30 p.m.  Director Smith said he would miss the May 2012 meeting and director Kimball said that she would miss the June 2012 regular meeting.

11.  Adjournment.

        9:26 p.m.