Bolinas Community Public Utility District
A Regular  Meeting  Of  The Board  Of  Directors
June 18, 2008     270 Elm Road, Bolinas

1.     Call to Order

    7:31 p.m.

2.     Roll

    Directors Amoroso, Kimball, McClellan, Siedman and Smith present; director Siedman presiding.

3.     Manager’s Report
        Staff reported that the chlorine disinfection byproduct pilot project had been going well until this week:  a few days ago, the pilot column unit cracked apart during a routine backwash.  Thankfully, no one was hurt.  Staff is researching the costs of replacement on the unit (likely about $2,000) and discussing next steps with the outside engineer.  Prior to this event, staff was in discussions with the engineer and state regulators about the initial lab tests results from the pilot unit; briefly stated, the tests designed to predict whether or not chlorine disinfection byproduct levels would decline post-GAC treatment were indicating nonsensical results, yet the Total Organic Carbon (“TOC”) removal rate was very good.  Staff told the engineer and state regulators that using only Woodrat reservoir water in the pilot unit did not seem advisable or realistic because the district is almost never solely using reservoir water.  Staff also located a study showing that the pre-filtration addition of alum coagulant could be extremely effective in lowering chlorine disinfection byproduct levels (probably in combination with GAC unit) and the district’s outside engineer concurs.  Staff is in the process of scheduling a meeting next week with Siemens representatives to discuss this and other possible approaches.

    A draft version of the district’s 2007 Consumer Confidence Report was presented to the Board for review and comment.  It is scheduled to be mailed to customers on or before June 30, 2008.

    Staff noted that a new federal rule known as the “ Long-Term 2 Enhanced Surface Water Treatment Rule” requires that the district prepare a sampling plan for e coli bacteria.  The BCPUD is seeking a waiver of this requirement from the California Department of Public Health (“CDPH”) because the district’s microfiltration treatment process already eliminates cryptosporidium,  which is what the new federal rule seeks to address.  CDPH has indicated it is amenable to working with the district to grant a waiver.

    The field staff repaired a large leak on Wharf Road last week; the district hired in outside contractors to assist in order to expedite the repair and minimize inconvenience to customers. 

    On the wastewater side of operations, it seems that one of the two pumps at the downtown lift station has ceased to operate (fortunately not the pump that was replaced three years ago).  Staff conferred with an outside repair service and diagnosed a broken shaft; the pump either must be repaired or replaced as soon as possible.  Staff will obtain estimates for either option and present them to the Board.  The compressor at the lift station also malfunctioned recently, but staff was able to repair it on site. 
    Now that spray season underway , it is clear that some repair work in the spray fields is needed, including the replacement of several valves, which staff is attempting to schedule for the next two weeks.   Some mowing will first need to be done to clear the area around the spray heads and clear the work areas.  

    Staff noted that a significant number of maintenance and upgrade projects for the sewer system are planned for the upcoming 2008-09 fiscal year.

      Finally, staff noted that the campers previously located on the sewer property appear to have left in response to the “no camping” notices posted by the district.

    -- Update on the Americans with Disabilities Act (“ADA”) Accessibility of the BCPUD Building.

Staff reported that the district is in the process of finalizing the building plans for the renovations necessary to improve the accessibility of the BCPUD building;  the plans will be submitted sometime after July 1st so that the costs of the permit fees and related costs fall into the district’s next fiscal year.
-- Drainage Project Manager’s Report.

    There is no drainage report this month.  Staff awaits a response from the State Water Resources Control Board to the Proposition 84 Concept Proposal for stormwater managements projects submitted by the BCPUD, County of Marin and National Park Service in May. 

4.   Community Expression

Janine Aroyan told that Board she was asked to speak by Marcella Robinson, General Manager of the Bolinas Community Center;  Marcella has prepared a letter she intends to send to the Board, but asked Janine to speak at tonight’s meeting about the current problems downtown with the amount of garbage being generated at the beach.  The BCC does not have sufficient space in its dumpster for the amount of trash and would like to request that a second dumpster be rented and located at  Mesa Park.  Marcella would like the BCPUD to negotiate with Redwood Empire for a reduced rate dumpster. 

Director Siedman noted that Marcella approached Mesa Park about this issue previously, and Mesa Park worked out a deal with Empire Waste Management, the prior garbage company, for the company to pick up Mesa Park garbage at no cost in exchange for the ability to use the parking lot area as a transfer station. 

Janine said the existing arrangement is no longer sufficient for the amount of garbage.  The BCC is spending more than $1200 every year in gas alone to drive to the beach and collect all the garbage.  She inquired whether the BCPUD, as owner of the Brighton Beach easement, can contribute to solving this problem.  Director Amoroso noted that when dumpsters have been placed at the beach entrance in the past, they attracted an overwhelming amount of garbage and the situation quickly got out of control.  Director Siedman said that it seems the BCC is endeavoring to take care of the trash problem downtown, but there is simply no space for it all and it is not fair for this burden to fall solely on the BCC.  He asked the Board members what they think should be done.

Director McClellean said the BCPUD should contribute toward another dumpster, but not bear the entire cost.  Director Kimball said she agrees it should be a more broadly–based community effort and that it is unfortunate that dumpsters near the beach entrance are so problematic.  Director Smith said that the BCPUD should contribute up to half of the costs (depending on the ultimate costs involved) and should initiate discussions with the garbage company for a second dumpster at Mesa Park  He suggested that the State of California should provide some funds since it is the state’s Coastal Act, with its requirements of public access to the coast, which creates a burden that should not fall entirely on the people who happen to live at the coast.   Director Amoroso required a written request and justification from the BCC for the second dumpster. 

Director McClellan requested that the Board include an agenda item at the July meeting to discuss possible amendments to Resolution 152 regarding water meter transfers.  He also requested that the BCPUD obtain the appropriate advice to determine whether Director Amoroso has a conflict of interest in participating in such a discussion of the Board in light of the fact that he personally owns a property with two water meters. 

5.   Public Hearing:  2008-09 Draft Budget.

Staff presented an overview of the proposed 2008-09 District operating budget, which reflects an overall 4% increase in employee services costs based on the most recent CPI for the San Francisco Bay Area; a 25% increase in the premiums charged by Kaiser for medical insurance coverage; planned capital expenditures (including repaying the cost of the retrofit at the Woodrat Treatment Plant, the first phase of the district’s ADA remodel, as well as water and sewer system improvements), and on-going debt-service repayment, among other things.  The district does not expect to receive any increases of its property tax revenues or water sales; therefore, it is necessary to raise water and sewer annual charges by $123 and $87, respectively, to fund the district’s on-going operations. 

    There was no public comment on the draft budget.

6.  Request for Second Financial Contribution from the BCPUD to the Bolinas Beach Entrance Project.

Janine Aroyan requested a contribution of $800 from the BCPUD to help fund on-going improvements to the Bolinas Beach Entrance project; she noted that the project has received generous donations from the community, but immediate funds are necessary to ready the garden for the fall. 

V. Amoroso/D. Smith    all in favor    to contribute $800 to the Bolinas Beach Entrance Project.

7.   Right –of-Way Permit Application:  Legalize Driveway to 270 Laurel Road; Install Drainage Pipes Under Laurel Road Right-of-Way (west side) and North to Alder Road.  (Vietor)

Director Siedman recused himself from any participation in this agenda item and director Amoroso therefore presided.

Alethea Patton said that she and the property owners’ civil engineer met with BCPUD staff to discuss a drainage plan for the property, which includes the legalization of an existing driveway.  BCPUD staff has approved the plan in concept and Alethea requested the Board’s approval.  She explained that there currently is a ditch along the upper reach of Laurel Road; it then crosses via a culvert under Laurel Road and daylights across from 270 Laurel Road.  BCPUD staff advised that this drainage should be connected down to Alder as it presently is degrading the improved road surface on Laurel.  Alethea proposes that the drainage from 270 Laurel be similarly diverted under Laurel Road via an 8-inch collection pipe which will then “T” to a pipe heading north down the west side of Laurel to the existing ditch on Alder Road. Staff added that due to the presence of  BCPUD facilities in this right-of-way, the district should condition any permit approval on an agreement with the property owners that the district is not responsible for any damage to the drainage system in the event it is necessary to conduct any repairs or install and improvements to the water lines in the vicinity.  Staff noted that the County has requested that this agreement be recorded.

B. Kimball/D. Smith    4 in favor, 1 abstention (Siedman)     to issue a permit to install the requested drainage pipes under the Laurel right-of-way, subject to a recorded agreement between BCPUD and the property owners. 

8.   Letter of Comment by BCPUD re: Bolinas Lagoon Ecosystem Restoration Project -- Recommendations for Restoration and Management (Draft Locally Preferred Plan).

Director Amoroso stated that he has reviewed the draft plan and feels that while it places considerable emphasis on the Pine Gulch Creek Delta and floodplain, almost no attention is given to the Seadrift lagoon.  He would like the district’s letter of comment to make three points:  (1) the initial focus on the Pine Gulch Creek Delta should be on publicly owned lands – per the “adaptive management” approach favored by the draft plan, work should be done there first and then assessed before proceeding with projects on private property (director Amoroso expressed concern about possible implications for some of the oldest and most historic buildings in the district);  (2) the plan should include a “two-channel solution” – in addition to restoring the Pine Gulch Creek channel, the channel in front of the Bolinas boat dock also should be restored.  With two channels, better scouring and flow can be established.  The continuing growth of Kent Island is a big problem and can be mitigated by improving the Bolinas boat dock channel; and (3) the plan should place equal emphasis on evaluating the Seadrift lagoon as it does to restoring the Pine Gulch Creek delta. 

Director Smith added that the letter should include an additional point – namely, given that the Williams report on the condition of the lagoon says that 80% of the sediment entering the lagoon is from the sea and the plan itself says it is trying to redress human-caused interference with the lagoon natural process, the plan also should assess the impact of the Seadrift revetment to determine just how much sediment it is pushing into the mouth of the lagoon via its on-going sinking and the re-amouring that is presently permitted under the applicable coastal permit.

Director Amoroso agreed and said that the letter perhaps also should state that the BCPUD may chose to place an item on the ballot to assess the local response to the draft plan – he noted it is called a “locally-preferred” plan, yet it hasn’t actually been vetted by most locals.

Director Siedman directed staff to prepare a letter of comment for Board review and approval. 

9.    BCPUD Solar Projects:  Resolution 564:  Authorizing the Bolinas Community Public Utility District to Execute An Amended Agreement with SPG Solar, Inc. which Supersedes the Agreement for Water Treatment Plant and Wastewater Treatment Facilities Photovoltaic Generation Systems between BCPUD and SPG Solar, Inc. dated December 28, 2007; Authorization to Sell Clean Renewable Energy Bonds (“CREBs”)

Director Smith stated that coastal permit delays have compressed the schedule allowed for the construction of this project, so the BCPUD needs to amend its contract with SPG Solar and adjust the liquidated damages provisions in the event the contractor fails to meet the new schedule.  Director Smith noted that if the contractor fails to meet the installation deadlines, the BCPUD will lose its current state rebate position and will be delayed in the start of its electricity sales back to PG&E’ accordingly, the contract needs to be adjusted so that the BCPUD does not bear these costs if the contractor misses its deadlines.  SPG Solar has indicated it is willing to amend the agreement in this manner.  Director Smith requested that the Board approve Resolution 564 and delegate the authority to himself and staff to finalize the amended agreement, with the understanding that any major additional revisions will be brought back to the Board for determination. 

J. McClellan/BK    all in favor    move to approve Resolution 564 and delegate authority to director Smith and staff to finalize an amended agreement, subject to the requirement that any material additional revisions must be brought to the Board for determination.

Director Smith said that the current schedule states that the appeal period for any challenge to the district’s coastal permits will expire on June 30th.  Accordingly, he would like to alert the bond brokers that we would like to sell the Clean Renewable Energy Bonds as soon as possible after June 30th.  The Board previously approved a limited notice to proceed to SPG Solar for the design work, which the district will issue once the amended agreement has been signed. 

B. Kimball/J.McClellan        all in favor    to authorize the sale of the district’s Clean Renewable Energy Bonds as soon as the amended contract is finalized and the coastal permit appeal period has expired (with none filed), subject to the advice of the brokers as to appropriate pricing/timing

10.  Volunteer Committee Reports

-- Alternative Energy: Nothing further to report.
-- Bolinas Community Plan Review Committee:  Appointments Requested:  Ian MacLaird; Larissa Conte.  Director Amoroso commented that Ian MacLaird is Lynn MacLaird’s son; he and Larissa both work with the Regenerative Design Institute and would be great additions to the committee.  

V.Amoroso/B. Kimball     all in favor    to add Ian MacLaird and Larissa Conte to the committee roster.
-- Bolinas Lagoon Technical Advisory Committee: Nothing further to report.

-- Community Paths Group:  Director Smith reported that the district is about to get underway with this project; staff has made minor modifications to the contract which are amenable to the contractor.  As soon as the contract is finalized, the contractor intends to start work.

-- Downtown Parking and Traffic:  Nothing to report.

-- Resource Recovery: Nothing to report.

-- Terrace Avenue/Alternative Access Road Committee: Director Smith reminded the Board that the Terrace Avenue committee has been pressing the County Department of Public Works (“DPW”) for months to repair the seawall below Surfer’s Overlook.  This morning, Craig Parmley, head of DPW’s road maintenance, came out to assess the seawall.  Craig consulted with Ernest Klock, DPW’s head engineer, and Ernest is now scheduled to come to Bolinas next Tuesday morning for a site visit.  The committee has concluded that the seawall pilings are still fairly sound – only 6 had hollow cores; the committee would like the County to replace the planking as soon as possible, which would be an inexpensive fix to get the seawall through some more winters.

-- West Nile Virus Task Force/West Marin Mosquito Control Coordinating Council: :Director Kimball reported that the West Marin Mosquito Control Coordinating Council met the prior week to review more data and launch community education efforts.

11.  Other Business

a.  Board Committee Reports

-- Finance: Revised Third Quarter Financial Report; Approve Engagement of Bunker & Company for FY 2007-08 Audit; Approve Engagement of Sandra Reinhardt for FY 2007-08 Audit.  

    The Board received the revised third quarter financial report.

V. Amoroso/J. McClellan    all in favor    to approve the engagements of Bunker & Company and Sandra Reinhardt in connection with the FY 2007-08 audit.

-- Legal: Nothing to report.

-- Mesa Septic, Flood Control and Roads:  Nothing to report.

-- Operations: Nothing to report.
-- Park and Recreation:  Director Siedman reported that the Mesa Park parcel tax passed by 69.73%.  The Mesa Park Board now plans to resume efforts to determine whether it is possible to dig a productive well.  As for the downtown park project, the design committee had a second meeting with the landscape designer and plans to call for a town meeting soon to review the plans.  Finally, director Siedman reported that the San Francisco Mime Troupe will perform at Mesa Park again this year, likely in August.
-- Personnel:   Staff reported that the district’s new shift operator, Scotty Hanks, started work this week..

-- Sewer:  Director Amoroso requested that staff meet with the Sewer Committee when it is time to decide upon/prioritize the planned capital improvement projects to the sewer system.

b.  Minutes of the May 21, 2008 Regular Meeting.

Director Kimball offered minor corrections.

D. Smith/B. Kimball    all in favor    to approve the minutes, as corrected.

c.  Warrants

D. Smith/B. Kimball    all in favor    to approve the warrant list.

d.  Scheduling of Next Meeting(s).

    July 16, 2008 at 7:30 p.m.

12.     Adjournment

9:52 p.m.