Bolinas Community Public Utility District
A Special Meeting Of
The Board Of Directors
August 07, 2012 270 Elm Road, Bolinas
MINUTES
1. Call to Order.
10:05 a.m.
2. Roll
Directors Amoroso, Kimball, Siedman and Smith present;
director Bender absent. Director Siedman presiding.
3. Community Expression.
None.
4. Bidders Request for Relief – Pfister Excavating.
Director Siedman stated that the Board will consider item
5 first, to be followed by consideration of item 4.
5. Review and Consideration of Bids – Terrace Avenue Water Main
Relocation Project.
Staff reported that the district received two bids from
qualified bidders on August 1, 2012. Although seven contractors attended
the mandatory pre-bid meeting, only two submitted bids. W.R. Forde
submitted a bid for $396,648.00 and Pfister Excavating, Inc. submitted a
bid for $308,378.00. Subsequently, Pfister Excavating, Inc. submitted
a request to be relieved of its bid. Staff noted that the engineer’s
estimate for the project is $246,860.00. Staff believes that a factor in
the bidding process was the state requirement to install the project by December
31, 2012; staff therefore requested an extension of time to complete the
project, which the state has granted. Staff recommended that the Board
reject all bids and direct staff to re-bid the project. Discussion
ensued about the project among the Board members, including a discussion
of the micro-surfacing requirement in the County’s encroachment permit; director
Bender joined the meeting by telephone at approximately 10:20 a.m.
B. Kimball/D. Smith all in favor
to reject all bids and direct staff to re-bid the project
as soon as possible.
(cont’d): 4. Bidders Request for Relief
– Pfister Excavating.
Director Siedman stated that in light of the Board’s decision
to reject all bids, the request from Pfister Excavating is now moot.
Director Smith suggested that staff explore with the district’s
engineers whether it makes sense for the district to install a shut-off valve
on the water main above Surfer’s Overlook.
6. Approve Agreement for Geotechnical Engineering Consulting Services
between BCPUD and Sanders Associates Geostructural Engineering, Inc. (“SAGE”)
– Surfer’s Overlook Bluff Stabilization Project.
D. Smith/B. Kimball all in favor
to approve the Agreement for Geotechnical Engineering
Consulting Services between BCPUD and SAGE.
7. Adjournment.
10:44 a.m.