Bolinas Community Public Utility District
A Special Meeting Of
The Board Of Directors
October 3, 2012 270 Elm Road, Bolinas
MINUTES
1. Call to Order.
10:00 a.m.
2. Roll
Directors Amoroso, Kimball, Siedman and Smith present;
director Bender absent. Director Siedman presiding.
3. Community Expression.
Elia Haworth was present to inquire whether she is legally
entitled to park her car in the BCPUD rights-of-way, even if she is parked
in the right-of-way adjacent to a neighbor’s property. Director Siedman
said that as long as she is certain that she is in the public right-of-way,
and not on private property, she is entitled to park there. Elia mentioned
that the same neighbor has placed piles of brush in the right-of-way and
that she is working with the Bolinas Fire Protection District in an effort
to resolve that matter.
4. Bidder’s Request to Withdraw Bid – Wildcat Engineering, Inc.
The Board considered a written request by Wildcat Engineering
to withdraw the bid it submitted for the Terrace Avenue Water Main Relocation
Project due to a mathematical error in the bid preparation.
V. Amoroso/B. Kimball four in favor;
Bender absent to approval the request
by Wildcat Engineering to withdraw its bid.
5. Review and Consideration of Bids – Terrace Avenue
Water Main Relocation Project.
Staff presented the two remaining bids from W.R. Forde
Associates ($362,998) and Team Ghilotti, Inc. ($365,821). Staff noted
that both bids are much higher than the engineer’s estimate of $254,000 for
this project, but this is the second time the project has been put out to
bid and it does not seem likely that the project can be installed for a price
at or near the engineer’s estimate. Staff advised the Board that the
loan from the California Department of Public Health (“CDPH”) for $365,000
will not be sufficient to cover the cost of the project, which now total
approximately $460,000. Accordingly, the district must either seek
additional loan funding, which may be time-consuming, or finance the differential
from the district’s reserves.
Director Kimball suggested that the Board accept the bid from W. R. Forde
Associates as the lowest responsible bidder and start the project as soon
as possible while concurrently seeking additional loan funding; if the CDPH
does not approve additional loan funding, she stated that the district should
pay the additional costs out of its reserve funds.
6. Resolution 618: Approving Form of Contract Documents
for the Terrace Avenue Water Main Relocation Project and Awarding a Contract
for the Project to the Lowest Responsible Qualified Bidder, Subject to Certain
Conditions.
B. Kimball/V. Amoroso four in favor,
director Bender absent to approve Resolution
618 and award the contract to W. R. Forde Associates.
B. Kimball/V. Amoroso four in favor,
director Bender absent directing staff
to notify CDPH that the district has awarded the contract to W. R. Forde
Associates and request additional loan funding as long as the project can
proceed without delay while the district’s request is processed.
7. Temporary Hire of Personnel and Rental of Construction Equipment.
Staff reported that the Chief Operator would like to hire
a temporary equipment operator and rent a specialized backhoe to facilitate
the installation of several projects prior to the rainy season at a cost
not to exceed $10,000. As this amount was not budgeted for the FY 2012-2013,
director Kimball requested that staff identify the source of funds for the
hire/rental from among the district’s reserve funds at the next regular meeting
of the Board.
B. Kimball/D. Smith four in favor, director
Bender absent approving the hire of
personnel and rental of construction equipment, subject to the staff’s identification
of the source of funds for the hire/rental at the next regular meeting
of the Board.
8. Adjournment.
10:30 a.m.