Bolinas Community Public Utility District
A Meeting of the Finance Committee Of The Board Of Directors
October 7, 2014     270 Elm Road, Bolinas

MINUTES


1.  Call to Order.

 

4:00 p.m.

 

2.  Roll.

 

Directors Amoroso and Comstock present; General Manager Jennifer Blackman also present, as well as Mesa Park Board member Bryan Lee.

 

3.  Memorandum of Understanding between the BCPUD and Mesa Park Concerning the Mesa Park Ballfield Irrigation and Public Restroom Project.

 

Staff presented a revised draft of the Memorandum of Understanding between the BCPUD and Mesa Park Concerning the Mesa Park Ballfield Irrigation and Public Restroom Project (“MOU”) which memorializes that:

 

-          Mesa Park is responsible for all Project costs not covered by the state grant and BCPUD has no responsibility therefore;

-          BCPUD has secured an advance of $400,000 in grant funds from the state to cover Project costs and the remaining $100,000 in grant funds will be released after the completion of the Project and a final inspection by the state;

-          Mesa Park will provide a check in the amount of $25,200 to the BCPUD on or before October 15, 2014 to pay for Bid Item #1 and #2 of the Project (as those items are not covered by the grant);

-          Mesa Park will provide a check in the amount of $50,000 to the BCPUD on or before December 15, 2014 to cover Project costs that must be paid prior to the release of the final $100,000 in grant funds;

-          Mesa Park is responsible for any and all cost overruns on the Project and no cost overruns may be authorized by Mesa Park unless necessary to timely complete the Project and unless BCPUD concurs;

-          BCPUD agrees to provide up to $50,000 to cover Project costs ONLY if necessary to ensure timely completion of the Project and Mesa Park shall reimburse any such advance by repaying up to $15,000 during 2015 and the balance, if any, by December 31, 2016.

-          Mesa Park is responsible for maintaining the Project improvements to the satisfaction of the BCPUD once the Project is complete

 

A brief discussion ensued about the status of the Project; Bryan Lee confirmed that the Project currently is on time and on budget.  Director Comstock emphasized that if the BCPUD advances any funds toward the Project for the purpose of ensuring it is timely completed per the terms of the grant, BCPUD shall have a priority of reimbursement ahead of Mesa Park reimbursing its own funds advanced for the Project.  There were no further changes or revisions to the MOU, so it will now be considered by the Boards of Directors of both Mesa Park and the BCPUD at their regularly scheduled monthly meetings in October.

 

            Stacey Henderson inquired whether the state funding agency can sue the BCPUD or Mesa Park if the well for the Project runs dry.  Bryan Lee responded that the grant does not cover the development of the well water source, which Mesa Park paid for out of its own funds. 

 

4.  Community Expression.

 

None.

 

  6.  Adjournment.

 

4:25 p.m.