Bolinas Community Public Utility District
A Special Meeting  Of  The Board  Of  Directors
October 8, 2008   270 Elm Road, Bolinas


1.  Call to Order

9:33 a.m.

2.  Roll

Directors Amoroso, Kimball and Smith; directors McClellan and Siedman absent.   (Director McClellan arrived shortly after the meeting began, during agenda item 3).

3.  Resolution 570:  Affirming the Vital Importance of Terrace Avenue to the Bolinas Community and Requesting the County of Marin to Take Immediate Action to Preserve and Protect this County-Maintained Road.

Staff presented a summary of the resolution which: sets forth the reasons why Terrace Avenue is so essential to the community and to the preservation of public health and safety; describes the precarious condition of the seawall beneath Terrace Avenue at Surfer’s Overlook; and requests that the County take immediate action to preserve and protect this vital County-maintained road.  Director Kimball inquired about any communication with Supervisor Kinsey’s office on the issue;  director Smith stated that he has e-mailed and called Supervisor Kinsey to express the community’s disappointment with the Department of Public Works recommendation not to maintain the seawall despite two years for collaborative work with the BCPUD’s Terrace Avenue committee.  Staff reported that both the BCPUD and Bolinas Fire Protection District (“BFPD”) staff have called Liza Crosse, aide to Supervisor Kinsey, to convey similar sentiments and explain the importance of and reasons for protection of Terrace Avenue at Surfer’s Overlook.  Staff also advised Liza Crosse that both the BCPUD and the BFPD had scheduled special meetings to pass resolutions and that a letter to the community is in the works.

B. Kimball/D.  Smith    all in favor    to approve Resolution 570.

    Director Amoroso requested that staff mail a copy of the resolution to Supervisor Kinsey with a request that it be calendared for discussion by the Marin County Board of Supervisors.

4.    Approve Form of Letter from BCPUD and the Bolinas Fire Protection District to the Bolinas Community Regarding the Status of Terrace Avenue.

J. McClellan/B.Kimball        all in favor    to approve the form of a letter to the Bolinas Community from the BCPUD and BFPD regarding the status of Terrace Avenue and requesting that the community contact the Board of Supervisors to urge immediate action to repair and maintain the seawall.

5.  Agreement with Property Owners for Installation of BCPUD Water Main to 150 and                                                                                                                   190 Horseshoe Hill Road; Approve Proposal for Engineering Services from Brelje & Race

    Staff presented a proposal for engineering services received from Brelje & Race Consulting Engineers to conduct the analysis necessary to design and install a new BCPUD water main from the intersection of Olema-Bolinas and Horseshoe Hill Road north to 150 and 190 Horseshoe Hill Road and responded to questions from the Board about certain details of the project.  Discussion ensued, following which director Kimball moved to approve that the district proceed with the preliminary design phase outlined in the proposal, with the $5,237.00 cost to be borne by the affected property owners or their designee; director Kimball further moved that the district assess appropriate next steps at the October 15th regular meeting of the Board.  Property owner Lauri McDaniel’s designee, Mindy Marin, confirmed her agreement to be financially responsible for the payment of the $5,237.00 preliminary design costs.  Director McClellan seconded the motion.  Further discussion ensued about the details of the project, including any possible implications for the district’s existing water main along Gospel Flats.  Director Amoroso stated that he would like the district to consider the option of simply installing meters for 150 and 190 Horseshoe Hill Road at the intersection of Olema-Bolinas and Horseshoe Hill Road (where the service originally originated) and leave it to the property owners to install service lines up Horseshoe Hill Road.  Directors Kimball and Smith respectfully disagreed, asserting that the property owners are entitled to receive water service at their property lines.

B. Kimball/J. McClellan    three in favor; Amoroso against        to approve that the district proceed with the preliminary design phase outlined in the proposal, with the $5,237.00 cost to be borne by the affected property owners and/or their designee.

6.    Closed Session:  CONFERENCE WITH LEGAL COUNSEL – SIGNIFICANT EXPOSURE TO LITIGATION (Gov. Code Sections 54956.9(b)(1), 54956.9(b)(3)(A))
This item was cancelled.

7.    Adjournment.

10:34 a.m.