Bolinas Community Public Utility District
A Regular Meeting  Of  The Board  Of  Directors
October 15, 2014    270 Elm Road, Bolinas

1.   Call to Order.


         7: 30 p.m.


2.   Roll.


Directors Amoroso, Comstock, Godino, Siedman and Smith present; director Siedman presiding.


3.   Manager’s Report.


-- Update on the Terrace Avenue Bluff Stabilization Project.


The Working Group is attempting to finalize a date for the town meeting to discuss whether to save Terrace Avenue at Surfer’s Overlook.  Supervisor Kinsey is available in November and the effort is being made to identify a Saturday morning and secure an appropriate location.  The meeting likely will be held either in the Bolinas Community Center or the Fire Station public meeting room.  Director Amoroso commented that the community might be willing to assess itself the funds to pay for a stabilization project given the importance of this road; he suggested that an advisory ballot measure might be a good next step after the town meeting.


-- Update on the BCPUD Chlorine Disinfection Byproduct Reduction Project.


Staff reported that work is underway on the rehabilitation of the clarifier.  BCPUD staff and temporary hire are demolishing portions of the existing structure and will then replace it with safer, new components.  Specifically, the ladder, steps and access structure on the top of the clarifier will be rehabilitated, rebuilt and repainted, and the clarifier itself will be cleaned out.  Plumbing then will be installed to route the backwash water to the clarifier for settling purposes before being pumped back to the reservoir.  Staff also will install new process equipment (i.e., a new chlorine analyzer and a new turbidimeter).  Most of the staff time will be dedicated to completing this work over the next several weeks. 


-- Update on BCPUD’s Current Capital Improvement Projects and Status of Capital Improvement Plan.


Staff is collecting information needed by the district’s engineers to perform the valuation of the district’s assets that staff have prioritized for rehabilitation or replacement in the next 5 – 10 years.  As this work progresses, the staff is prioritizing the elimination of deadends as well as water mains that serve only one or two properties; both of these conditions on the distribution system result in long detention times and associated water quality issues.  One of the most significant project recommendations the staff will propose for this purpose is the installation of a new water main under Poplar Road between Evergreen and Vine.  In response to questions from director Comstock, staff said the goal is to have the valuations and capital plan in at least draft form by the end of the year (and prior to the commencement of the next budget cycle).


Staff reported that the billing software replacement project is moving along,.  Staff is working with the software vendor to resolve difficulties with printing the most recent bills; those difficulties should be resolved shortly.


As for the flow meter installation project, the flow meter to be installed to measure the wastewater flows from downtown to the sewer ponds has been identified.  The cost of the meter is approximately $3,000 and the cost to run electrical power to the meter is approximately $1,000.  Staff is reconsidering the installation of a second meter to monitor the flows out of the ponds to the disposal fields in light of a site visit on September 19th by one of the original engineers who designed the treatment facility, Bailey Greene.  The site visit was more than 2 hours and attended by staff and directors Amoroso and Smith;  staff received a lot of valuable advice concerning improvements to the operational protocols for recirculation, transferring between ponds, placement of aerators, and the pond level at which the wastewater is diverted for spray disposal. 


The County’s repair of the seawall on Wharf Road is moving forward on schedule.  The sheet pilings and tie-back rods are now fully installed, but staff has concerns that the impact of the heavy equipment and vibrations have compromised the integrity of the sewer collection main.  As such, staff advised the County that the district will video the main at the project location and report back as to whether repairs are required.   


Staff reported that a proposed date for the special BCPUD Board meeting to host the Marin/Sonoma Mosquito & Vector Control District representatives has been selected:  January 6, 2015 at 7:00 p.m.  The meeting room at the Firehouse is available and thereore has been reserved for the meeting.


Staff is pleased to report that access has been installed along the Zebra right-of-way to the Verhalen property line.  Staff is preparing a drainage plan for the Board’s consideration and will present it as soon as possible.  Finally, the property owner previously encroaching into the Zebra Right-of-way has advised the district that the studio building still located there is scheduled to be removed, likely by the end of the week.


Staff met recently with Janine Aroyan and the property owner at 98 Brighton to discuss the possible trash enclosure improvement project at the entrance to Brighton Beach.  The property owner requested more information and staff clarified that the project is not a BCPUD project, but rather a project of the Bolinas Community Center as part of it’s downtown clearn-up activities.  On a related note, at the request of the Community Center, staff requested that the garbage company provide an additional dumpster for recycling at Mesa Park and the garbage company agreed to provide one.


On the water side of operations, staff noted that consumption has held fairly steady until the recent hot holiday weekend with huge surf swells – on that weekend, consumption jumped up to about 100,000 gallons per day, but is now back down in the 70,000 – 80,000 gallon per day range for the town.  Staff noted that the district continues to provide water to the community exclusively from the Arroyo Hondo Creek and still has its full supply of emergency water in the Woodrat reservoirs.


The district experienced a leak on a customer service line at the bottom of Ocean Parkway last Saturday; unfortunately, a problem at the answering service resulted in the on-call operator not being paged to the leak until Sunday.  The problem with the answering service has been addressed, and staff estimates the water loss at approximately 16,000 gallons.  Staff is now estimating all water losses and measuring all water used to flush lines or take samples in an effort to better quantify the district’s unintended water losses. 


The district received a complaint about a hazardous tree limb over the Terrace/Brighton stairs.  Staff met with the property owner (the tree itself is on private property but overhangs the district’s easement) and negotiated the removal of the tree limb, which will be completed this week. 


On the wastewater side of operations, flows continue to be low into the system (i.e., approximately 16,000 – 18,000 gallons per day) with the exception of a recent jump over the weekend when the weather was hot and surf was up.  Staff sent a letter to the Bolinas School, a copy of which is in the Board binders, stating that the school is no longer authorized to dump septic waste at the sewer ponds due to unacceptably high levels of grease and other contaminants; the school also was asked to inform school kids not to ride their bikes or walk through the sewer pond sprayfields on their way to and from school, but rather to use the bike and pedestrian path parallel to Mesa Road.


Staff noted that the C-SMART Technical Advisory Committee met earlier in the day and director Siedman said that he and Fire Chief Anita Tyrrell-Brown were there on behalf of Bolinas.  Based on their input, the County will be significantly revising its maps of Bolinas and its projected sea-level rise projections to include important town infrastructure, such as the sewer lift station on Wharf Road.  Director Siedman noted that there will be a local workshop on the C-SMART planning effort on October 29th in Stinson Beach.  He also noted that the County is interested in obtaining copies of any photos taken during the storms of 1982.


-- Drainage Project Manager’s Report.


Drainage Project Manager Lewie Likover submitted a written report.


4.    Community Expression.


Eleanor Lynman expressed strong concerns about a Proposed Environmental Impact Statement recently issued by the California Department of Food and Agriculture (“CDFA”) that contains troubling provisions about the use of pesticides.  She noted that Earth Justice is preparing an opposition letter.  Director Siedman noted that comments letters are due by October 31st and director Comstock said the Board would need to agendize such action per the Brown Act and therefore cannot approve a letter at this meeting.  Eleanor noted that there are potential water supply implications of the CDFA’s pesticide proposal.  Ater a brief discussion, director Amoroso suggested that the district review the template letters prepared by Earth Justice and others as soon as they are issued and hold a special meeting, if necessary, to approve a comment letter from the BCPUD.


5.   Memorandum of Understanding between the BCPUD and Mesa Park Concerning the Mesa Park Ballfield Irrigation and Public Restroom Project.


Director Siedman said that Bryan Lee from Mesa Park is not yet in attendance at the meeting and he therefore deferred this item until later on the agenda.


6.   BCPUD Resolution 634:  Affirming Compliance of the District with the Ralph M. Brown Act.


Director Amoroso moved to approve the draft resolution and director Smith seconded for discussion  purposes.  Director Comstock objected to the Board passing a resolution that says it will follow the law, since of course the Board will follow the law;  he said he understands Matt Lewis’ point about the potential for non-compliance, but he does not believe there is a risk here.  Director Smith said he agrees with director Comstock, but feels it is important for this case only to specifically state that the district will continue to comply with those sections of the Brown Act that were suspended by the state legislature.  After a brief discussion, the Board agreed to delete the last “whereas” from the resolution and make other clarifying revisions to the draft resolution.


V. Amoroso/D. Smith                all in favor         to approve Resolution 634 as amended.


7.         Amendment to BCPUD Resolution 572: A Resolution Implementing the California Governmental Conflict of Interest Act.


Staff presented an amended version of BCPUD Resolution 572 which adds the position of “General Manager” to those designated positions (along with the Board members) subject to the Conflict of Interest Act provisions.


G. Godino/D. Smith                   all in favor         to approve Resolution 572, as amended.


8.   BCPUD Comments on LAFCO’s Draft Agency Profile of the District.


Staff presented a draft set of extenstive comments for the Board’s consideration on the draft profile of the district prepared by the Marin County Local Agency Formation Commission (“LAFCO”).  In brief, staff recommends that the district correct numerous inaccuracies in the report, as well as the subjective comments concerning Bolinas residents.  Staff questioned the extent of LAFCO’s authority to issue such a report, which seems almost regulatory in nature.  The Board directed staff to request the district’s counsel to assess this question, up to a maximum of three hours of research.  Director Smith expressed strong concerns about the report and offered to assist staff with the comments; staff expressed appreciation for the offer.  Discussion ensued, and the Board directed staff to request an extension of time to submit the district’s comments and to agendize the matter for further consideration by the Board at the November meeting.


9.   Water Supply Update.


After a review of the most recent data concerning the irrigation well at the Resource Recovery site, the Board directed staff to confer with the district’s consulting hydro-geologist about the utility of analyzing this data every month vs. every quarter.


5.   Memorandum of Understanding between the BCPUD and Mesa Park Concerning the Mesa Park Ballfield Irrigation and Public Restroom Project.


Director Siedman called item 5 on the agenda which had been deferred earlier in the meeting.  Director Amoroso reported that he attended the most recent meeting of the Mesa Park Board and learned that they are very tight on funds; as such, he suggested the Board reduce the amount Mesa Park is required to pay to the BCPUD on December 15, 2014 per the MOU from $50,000 to $45,000.  Director Comstock objected on the ground that the MOU was negotiated and agreed to after extensive discussion to protect the BCPUD from any responsibility for financing this project and the terms should not be changed now.  Discussion ensued and director Amoroso ultimately concurred, noting that if Mesa Park has a serious cash flow issue, it can come to the Board and request a change of terms on its own intiative.


D. Smith/G. Godino       all in favor         to approve the Memorandum of Understanding between the BCPUD and Mesa Park concerning the Mesa Park Ballfield Irrigation and Public Restroom project.


10.  Volunteer Committee Reports.


-- Bolinas Lagoon Advisory Committee: Nothing to report.


-- Downtown Parking & Traffic Committee:  Nothing to report.


-- Resource Recovery:  Nothing to report.


-- Water Conservation Assistance Committee:  Nothing to report.


-- West Marin Mosquito Control Coordinating Council:  Nothing to report.


-- Land Stewardship Committee:  Director Siedman reported that the committee met recently with staff to discuss the possible development of a trail down behind the Resource Recovery Project, as well as a possible budget for removal of  invasive non-natives and planting of natives on the nonoperational areas of the property.


11.          Other Business.


a.  Board Committee Reports


-- Finance: Minutes of the September 24, 2014 committee meeting; Minutes of the October 7, 2014 committee meeting; First Quarter Financial Report (Draft).


Director Amoroso offered clarifying revisions to the draft minutes of the September 24, 2014 Finance Committee meeting.


G. Godino/L. Comstock                all in favor         to approve the minutes of the September 24, 2014 Finance Committee meeting.


L. Comstock/D. Smith      all in favor         to approve the minutes of the October 7, 2014 Finance Committee meeting.


Staff presented a draft First Quarter Financial Report.


-- Legal:  Nothing to report.


-- Mesa Septic, Flood Control and Roads:  Nothing to report.


-- Operations:  Nothing to report.


-- Park and Recreation:  Nothing to report.


-- Personnel:  Nothing to report.


-- Sewer:  Nothing to report.


b. Minutes of the September 17, 2014 Regular Meeting.


Director Comstock offered clarifying revisions to the draft minutes off the September 17, 2014 BCPUD Board meeting.


L. Comstock/D. Smith           all in favor         to approve the minutes of the September 17, 2014 regular Board meeting.


c. Warrants


D. Smith/L. Comstock          all in favor         to approve the warrant list.


d. Scheduling of Next Meeting(s) 


       November 19, 2014 at 7:30 p.m.


12.  Adjournment.


9:54 p.m.