BCPUD Board of Director’s Meeting Materials – August 20, 2025

A Regular Meeting of the Board of Directors
DATE: August 20, 2025
TIME: 6:00 p.m.
LOCATION: Bolinas Fire Dept. Meeting Room, 100 Mesa Road, Bolinas
Zoom Meeting ID: https://zoom.us/j/4229514446  (no password required)
Dial-In: 1-699-900-9128 US (San Jose)

 

MEETING OPENING

  • Call meeting to order
  • Roll
  • Community Expression
  • Consider amending order of items in the agenda

 

ACTION ITEMS

PUBLIC HEARINGS, RECEIPTS & NOTICES

  1. None

SPECIAL REPORTS OR UPDATES—Action Requested

  1. Update from the Resident Permit Parking Committee; Board Evaluation of the Need for Continuation of the Committee
    Report to Bolinas Community Utility District (BCPUD) 08.13.25
    Map of Parking Restrictions
  2. Concern Regarding the Condition of County Maintained Roads in Bolinas – Robert Hunter – Deferred to Future Meeting
  3. Mesa Park Board Related Matters: (1) Establishing a Mutual Benefit MOU; (2) Amendment to Resource Recovery Well License Agreement and; (3) Cost-Share MOU for Funding the Repair of the Downtown Park Well
    Mesa Park_Mutual Benefits_MOUs
    Original Irrigation Well License Agreement – Signed
    Amended RR Well License Agreement
    Draft for MOU for Cost Share Terms for downtown well

CONTRACTED WORK, RELATED RESOLUTIONS & APPROVALS

  1. Resolution No. 744—Accepting Completion of the Tank Site Pipeline Replacement Project
    Letter of Final Completion to Piazza
    Resolution 744
    Tank Site PRP_release of claims_piazza

  2. Recommendation from the BEP/BIKE Path Ad-Hoc Committee to Approve Proposal from Urban Forestry Re: Bolinas Roadside Hazardous Tree Study 2025-26
    Proposal 2025 Tree Failure and Ignition Risk Assessment
    TREE GROUPS MAPS
  3. Approval of Cooperative Agreement By and Between the Bolinas Community Public Utility District and the County of Marin—BCPUD’s Tree Assessment Study
    Cooperative Agreement BCPUD and COM

  4. Approval of a Proposal from an Environmental Firm to Support with Bike Path Repair Project and Preparation and Submission of the Coastal Development Permit –WRA or HT Harvey
    12256_Coastal Development Permit support 8-14-2025
    BCPUD Pedestrian and Bicycle Path CDP Application and BSA Report Change Order
  5. Resolution No. 745—Restrictions on District’s Use of Community Match Funds for Bike Path Repair Project
    Resolution 745

DISTRICT ISSUED PERMIT & APPROVALS

  1. Consideration of Leak Relief at 140 Olema Bolinas Road—Mickey Murch
    Mickey Murch Leak Relief
    Leak Relief through May 2025
  2. Recommendation from Roads Committee: Addressing Encroachments in the Public Right-of-Way on Locust —Chuck Oakander and Cass Hicks
    Roads Committee Recommend Re Locust ROW encroach

BUDGETARY/FINANCIAL RESOLUTIONS & APPROVALS

  1. None

LEGISLATIVE & GOVERNANCE RESOLUTIONS & APPROVALS

  1. Adoption of ACWA/JPIA Commitment to Excellence
    ACWAJPIA Commitment to Excellence

EMPLOYMENT & RELATED APPROVALS

  1. Review of Employee Pay Scales and Proposal to Increase Pay Rate for Shift-Operators
    Pay Scale Analysis BCPUD

 DISCUSSION ITEMS

  1. MANAGER’S UPDATE
  • STATUS OF BCPUD’s WATER SUPPLIES
    1. Arroyo Hondo
    2. Reservoirs
  • MEETINGS/WEBINARS ATTENDED
    1. None
  • OPERATIONS UPDATE
  1. Leaks
  2. Well Project Update
  3. Monitoring Well Project in Sewer Ponds
  • GOVERNANCE UPDATES
    1. None
  • MISCELLANEOUS UPDATES
    1. Stinson Beach Awarding of Contract to West Yost for Feasibility Study of Community Wastewater System(s)

SPECIAL REPORTS OR UPDATES—No Action Requested

  1. County Permitting of Short-Term Rentals and Consideration of Associated Water Use
    Short-Term Rentals and Associated Water Use (to be discussed in depth at a future meeting)
  2. Status Update on Potential to Establish Employee Parking for Smiley’s at the Resource Recovery Site
    Smileys Parking Request Follow-Up
  3. Board to Review Working Draft of the Accounting Procedures and Policies, including List of Bills to be Paid by Autopay
    DRAFT Revision of Accounting Controls Doc
    List of Recurring Expenses

POTENTIAL FOR COMMITTEE UPDATES (note non-bolded items not up for discussion)

VOLUNTEER COMMITTEE UPDATES

  1. Resource Recovery Committee
  2. Resident Permit Parking Plan Committee (See Item 2)

AD-HOC COMMITTEE UPDATES

  1. Building Ad-Hoc Committee
  2. Canyon Road Ad-Hoc Committee
  3. BEP/Bike Path Ad-Hoc Committee (See Items 6-9)

STANDING COMMITTEE UPDATES

  1. Personnel Committee
  2. Finance Committee
  3. Operations Committee
  4. Legal Committee
  5. Mesa Septic, Flood Control and Roads Committee (See Item 11)

MEETING CLOSING

APPROVAL OF MINUTES

  1. Regular Meeting – July 16, 2025
    July 16, 2025 Minutes

APPROVAL OF WARRANTS

  1. July 1 – July 31, 2025
    July Warrant List
  • Materials to be signed by Board Members
  • Future Agenda Items
  • Next Meeting Date
  • Adjournment